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Madera Elementary SchoolMadera Elementary

Get involved

Volunteer at Madera

There are so many little things that make the school year special for our kids, and having parents and family members pitch in makes a big difference. Whether you can help once in a while or more regularly, we'd love to have you involved!

Choose your volunteer level Join the volunteer interest list
A volunteer reads a picture book to Madera students seated in a bookstore during the Madera Book Fair

Start here

Find your volunteer level

Every way to help fits one of these four levels. Visitors and Level 1 helpers need no clearance; Level 2 and Level 3 need district clearance before you begin.

Visitor

No clearance needed

Attending or visiting. Not helping with school activities.

Examples

  • Attend a school-hour event as a member of the audience (e.g., Maderathon, Halloween Parade)
  • Attend events outside school hours at which parents are required to supervise their own children (Pizza in the Park, Movie Night, Multicultural Night, Carnival, etc.)
  • Visit the school office
  • Attend Parent Teacher Conference
  • Attend Coffee with the Principal and PTA meetings

Volunteer Level 1

No clearance needed

Helping at events, outside school hours. Never unsupervised with students.

Examples

  • Event set up and cleanup for all MEF and PTA led events (during and outside school hours)
  • Volunteer for events outside school hours (Pizza in the Park, Movie Night, Multicultural Night, Carnival, Art Fair, Spring Sing, etc.)
  • Garden & Handy Helper Work Party

Volunteer Level 2

Clearance: Verkada + TB

Helping during school hours under staff supervision. Does not include driving.

Examples

  • Volunteer for events held during school hours
  • Library
  • Art Class
  • Garden Class
  • Run Club
  • Maderathon
  • Classroom activity/celebration support
  • Lunchtime/Yard Support

What you'll need

How to get cleared

Volunteer Level 3

Clearance: Verkada + TB + driving documents

Volunteering outside direct staff supervision. Includes driving clearance.

Examples

  • Field Trip Driving Chaperone

What you'll need

  • Volunteer Level 2 Requirements
  • Driver's license
  • Proof of insurance
How to get cleared

All visitors and volunteers on campus during school hours must check in and out at the main office each time they arrive or leave and wear a visitor badge while on campus.

Please note that requirements may change. We follow WCCUSD's current guidelines and policies. WCCUSD's current guidelines and policies.

Not sure which level applies? susannao@maderaelementaryfoundation.org

Level 2 & 3 only

Getting cleared to volunteer

Clearance is needed for Volunteer Level 2 and Level 3 opportunities. Two things have to line up — your district Verkada background check and your TB proof — before the front office approves you.

  1. Step 1: Submit your Verkada background check

    Apply online through the district's Verkada portal. The district says the background check can take 1–2 weeks.

    Apply for clearance

  2. Step 2: Send your TB documentation

    Start right away — you don't need to wait for Verkada. Choose one:

    • A negative TB test result
    • A TB Risk Assessment Form completed by your MD

    Email it to Faiza in the front office: fshah@wccusd.net

  3. Step 3: Wait for approval

    Once your background check clears and Faiza has your TB proof, she matches them and approves your application. You'll receive your QR code from Verkada/WCCUSD by email. Clearance is valid for 12 months.

Important reminders

Start TB early

Volunteers don't need to wait for Verkada to complete their background check. As soon as the Verkada application is submitted, Faiza is notified and volunteers should start their TB clearance.

Verkada communications

Verkada does not send email confirmations or status updates. Once your background check has cleared and Faiza has received your TB clearance, she'll approve your application. You'll then receive an email with your QR code.

TB risk assessment form tip

Most providers will complete the form if you email it to them or send it through their healthcare app.

Get connected

More ways to help

Three quick moves get you on the list, in the loop, and connected to your child's classroom.

  • Join the Madera Volunteer Interest List

    Get early access to volunteer opportunities before spots fill up, so you can choose the days, times, and activities that work best for your family. Joining the list doesn't commit you to anything — it's simply a way to let us know you'd like to stay in the loop!

    Join the volunteer interest list

  • Reach out to your student's teacher or room parent(s)

    Check in with your student's teacher or room parents to see if there are opportunities to help in the classroom or with class activities.

    See room parents by classroom

  • Sign up for the Madera Monday Message

    Stay up to date on upcoming school events and volunteer opportunities as they come up.

    Subscribe to the Monday Message

Good to know

Frequently asked questions

Getting started

Background checks and clearance

TB documentation

Renewals and special cases

Need help getting started?

Questions about levels, opportunities, or where to begin? Reach out to our volunteer coordinator.

Susanna Oseguera

MEF/PTA Volunteer Coordinator

susannao@maderaelementaryfoundation.org

Clearance status questions? Email Faiza at fshah@wccusd.net.